Clerical Assistant

As a Clerical Assistant 3 with the Department of Environmental Protection, you will help manage records that support programs throughout the region. In this role you will work independently and as part of a team that keeps filing systems organized and accessible. Your attention to detail helps ensure accuracy in both electronic and hard copy formats. Join an office that relies on strong clerical support to accomplish its mission.

This position supports the records management unit by maintaining organized filing systems, reviewing requests, and ensuring data accuracy in multiple record formats. The work strengthens office operations and helps staff access reliable information across the region. As a Clerical Assistant 3, you will perform the following duties:

• Record Management: Maintain centralized filing systems and ensure accurate data entry across multiple formats
• Document Review: Examine incoming materials to confirm proper file placement and adherence to established procedures
• Database Accuracy: Update electronic records, verify bar codes and apply naming standards for consistency
• Public Scheduling: Arrange and manage public review appointments and process related requests with professionalism
• Microfilm Preparation: Prepare records for microfilming and coordinate delivery and retrieval with storage locations
• Staff Coordination: Train support staff, assign tasks and monitor progress to maintain efficient workflow

Additional details regarding this position can be found in the position description.

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30‑minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the residency guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, visit the relevant state website and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.