Clerical Assistant

Position: Clerical Assistant 2
THE POSITION

As a Clerical Assistant 2 with the Department of Environmental Protection, you play an important role in supporting the work that protects Pennsylvania's environment. This position lets you assist two key programs by keeping information organized and helping staff stay on track. You take part in daily operations that ensure documents, calls, and communications move smoothly through the office.

This role offers a steady and rewarding way to contribute to a mission-focused agency.

DESCRIPTION OF WORK

This position provides clerical support to both the Radiation Protection Program and the Central Files unit, helping keep documents, communication, and records organized and accurate. As a Clerical Assistant 2, you will perform the following duties:

* Phone Support:
Screen and route calls to appropriate program staff

* Document Processing:
Prepare, proofread, and organize correspondence and files for staff use

* Record Maintenance:
Maintain and update files, binders, manuals, and electronic folders

* Data Updates:
Input and maintain accurate information across department data systems

* Meeting Assistance:
Schedule meetings, prepare materials, and support training activities

* Front Desk Coverage:
Perform reception duties and help route citizen inquiries

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full-time employment, 37.5 hours per week.

* Work hours are 8:00 AM to 4:00 PM, Monday thru Friday with a 30-minute lunch.

* Telework:
This position may be eligible to telework part time, 2 days a week. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh, PA.

The ability to telework is subject to change at any time. Additional details may be provided during the interview.

* Salary:
Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,831.00 (before taxes).

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

* Graduation from high school; or

* An equivalent combination of experience and training.

Other Requirements:

* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

* You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

* All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

* Pennsylvania law (51 Pa. C.S. §7103) provides…