Clerical Supervisor ; 1st Shift - Warren State Hospital

THE POSITION

Are you ready to put your strengths in organization, multitasking, and leadership to work as a Clerical Supervisor 1 with the Department of Human Services? This role offers the chance to support a busy nursing department and keep essential operations running smoothly at Warren State Hospital. You will help guide staff, manage important information, and support key administrative functions.

This position supports the nursing department by managing clerical operations, supervising staff, and handling detailed information that affects department efficiency and hospital compliance. As a Clerical Supervisor 1, you will perform the following duties:

• Office Coordination:
  Oversee clerical operations, manage schedules, and support daily workflow in the nursing department
• Staff Supervision:
  Assign tasks, review completed work, offer guidance, and conduct performance evaluations for clerical staff
• Information Management:
  Prepare reports, maintain confidential records, update databases, and ensure accuracy across all documents
• Communication Support:
  Screen calls, assist leadership with correspondence, manage calendars, and gather information for reports
• Record Processing:
  Organize mail, type and proofread documents, maintain staff files, and support compliance with regulations
• Supply Oversight:
  Track inventory, process requisitions, and ensure equipment and supplies meet department needs

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hours per week
• Work hours are 1st shift (8:00 AM to 4:00 PM), Monday - Friday, with a 30-minute lunch.
• Overtime and travel:
  As needed
• Telework:
  You will not have the option to telework in this position.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• you must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.