Junior Executive Assistant

Junior Executive Assistant

Oxford Solutions is working with a client seeking a Junior Executive Assistant to support a small team of senior leaders. This is an excellent opportunity for an early-career administrative professional who is organized, proactive, and comfortable working in a fast-paced environment.

The ideal candidate will be able to manage competing priorities, maintain coordinated executive calendars, and serve as a central point of contact for meetings, communications, travel, and day-to-day administrative needs.

Responsibilities:

• Manage complex calendars and coordinate schedules across multiple executives
• Arrange meetings, conference calls, appointments, and internal events
• Serve as a professional liaison between executives, employees, clients, and external contacts
• Draft, review, and organize correspondence, meeting materials, and presentations
• Coordinate domestic travel, itineraries, accommodations, and transportation
• Prepare and process expense reports and supporting documentation
• Assist with meeting preparation, agendas, notes, and follow-up activities
• Maintain organized records, files, and confidential information
• Provide general operational and administrative support as priorities change
• Anticipate scheduling conflicts, deadlines, and executive support needs

Qualifications:

• 1-3 years of administrative, executive support, or office coordination experience
• Experience supporting multiple leaders or executives simultaneously
• Strong calendar management and scheduling skills
• Proficiency with Microsoft 365, Google Workspace, or similar productivity tools
• Excellent professional writing, communication, and interpersonal skills
• Strong attention to detail and ability to manage multiple priorities
• Professional judgment when handling confidential or sensitive information
• Ability to work independently and adapt quickly in a fast-moving environment