Administrative Assistant II Physical Therapy– John G. Rangos Sr. School of Health Sciences

Administrative Assistant II Physical Therapy– John G. Rangos Sr. School Of Health Sciences

Salary: $28.00 to $30.48 per hour based on a 35 hour work week. Benefits:
The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits .edu/benefits.

Location:

Physical Therapy, John G. Rangos Sr. School of Health Sciences. Position Status:
Full-time.

Hours:

Typically 8:30 am to 4:30 pm. Monday through Friday but may vary based on operational need. Position Number: 001622/30-499. FLSA Status:
Non-exempt.

This position supports and assists the department chair in the overall management of the office, including staff/student supervision, management of budgets, oversight of the schedule of classes, maintains effective communication/relationships with university personnel, faculty, staff, current & prospective students and parents, involvement with special projects including but not limited to accreditation documentation and reporting. Additional responsibilities involve relieving the department chairperson of administrative details and in his absence exercising authority (communicating issues) to make decisions regarding routine operations, scheduling and expenditures.

Considerable initiative and independent judgment is essential in the performance of all duties.

Supervision of other support staff:
Assign, manage and review work of students/student workers/Work Study students. Manage Clinical Teaching Professionals and Guest Speakers hiring process and payment process. Work with Human Resources to coordinate with CTPs and Guest Speakers to complete the necessary paperwork, which includes several layers for payments to Guest Speakers. Attendance at Business Managers Council Meetings. Review, manage and approve Chrome River expenses of the Chair and communicate any issues concerning Chrome River and edit as necessary.

Collect, manage and submit timesheets for student workers/work study/grant work study students bi-weekly. Create and submit Scheduled Payroll Authorizations. Coordinate paperwork for Adjuncts, including new hires with Human Resources and Dean's Office. Faculty Searches:
Detail-oriented tasks involving identification and communication with candidates, coordination of interview schedules, coordination with faculty and room reservations, meals, reimbursement of expenses, etc. Regular collection of and reporting to Chair re: forms for use by the Dean's office:
Outside Employment Forms, Travel Request Forms, etc. Budget Management for the Department:
Assists the department chairperson in the overall management of the departmental budget and the Ph.D. Budget. Meets frequently with department chair regarding budget and completes regular budget status reports. Tracks all expenses, including encumbered expenses, travel expenses, clinical education expenses; analyzes regular, yearly expenses. Authorize budget transfers and journal entries on routine transactions/purchases & expenses and work with the business manager on various budget related issues.

Attends business manager meetings representing the department. Verifies availability of part-time labor funds to hire various individuals including: adjunct faculty, clinical teaching professionals, and other part time employees. Work with the Department Chair to identify students who are eligible for Financial Aid funds. Communicate with Dean's Office and Financial Aid Office. Track Financial Aid available funds. Review and communicate with faculty members with Grants in the Department:
Assist with budget management of grants, including grant dates. Submit Authorized Payments, SPA's as needed, including timesheet submissions. Track Grant funds/deadlines. Management of New Faculty:
Process requests for new applicants, gathering information (application, background check information form, CVs) and ensuring that all paperwork is completed and forwarded on to Human Recourses and the Dean's office in a timely manner. There are 12…