Administrative Manager
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15289, USA
Listing for:
Westminster Theological Seminary
Full Time
position
Listed on 2026-08-06
Job specializations:
-
Administrative/Clerical
Administrative Management
Salary/Wage Range or Industry Benchmark: 60000 - 90000 USD Yearly
USD
60000.00
90000.00
YEAR
Job Description & How to Apply Below
Administrative Manager Harvest USA — Dresher, PA
Full-Time
• Exempt
• Benefits Eligible
Harvest USA is seeking a highly organized, detail-oriented Administrative Manager to oversee our administrative operations, facilities management, information technology systems, CRM database, and online store functions. This role is central to keeping our ministry running smoothly and supporting staff as they serve individuals and churches with biblical truth and compassionate care.
The Administrative Manager reports to the Chief Operating Officer and supervises administrative staff, contractors, and volunteers.
About Harvest USA
Harvest USA is a national ministry committed to helping individuals and churches think biblically and compassionately about sexuality and gender. We provide discipleship, resources, and training rooted in Scripture and the gospel of Jesus Christ.
Position Summary
The Administrative Manager leads and coordinates the core operational systems that support Harvest USA’s mission. This includes administrative workflow, facilities oversight, IT management, CRM database administration, and production coordination for key organizational publications. The ideal candidate is a proactive problem-solver with strong leadership skills and a heart for serving others.
Key Responsibilities Administrative Leadership & Supervision
Responsible for daily administrative workflow and ensure program goals are met.Supervise administrative staff, contractors, and volunteers.Provide regular check-ins, pastoral care, and performance evaluations.Participate in annual budgeting and approve administrative documentation and expenses.General Administrative Operations
Manage printing needs, office equipment contracts, and postal compliance.Oversee state charitable registration compliance with external consultants.Support hospitality, catering, and audiovisual needs for special events and Board meetings.Assist with mail processing and preliminary gift counts during staff absences.Prepare mailing lists and year-end donor receipts.CRM Database Management
Maintain data accuracy through protocols, audits, and regular updates.Configure campaigns, funds, appeals, and system settings.Responsible for imports/exports, user administration, and staff training.Collaborate with development, program, and finance teams to ensure effective data use.Magazine & Spring Update Production
Coordinate production of the Spring Update and Fall Magazine.Manage timelines and collaboration using Basecamp.Liaise with editors, designers, and printers to ensure timely delivery.Facilities Management
Responsible for office layout, equipment needs, and building security.Coordinate contractors for maintenance and repairs.Serve as liaison with the building lessor.Information Technology Oversight
Maintain wired and wireless networks and user credential records.Coordinate with external tech support for current and future needs.Responsible for software purchasing, installation, and staff training.Ensure physical security of electronic devices.Online Store Management
Maintain inventory for Shopify and Amazon FBA stores.Ensure accurate product listings and pricing.Responsible for order fulfillment, customer service, and vendor coordination.#J-18808-Ljbffr
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