Administrative Specialist-Supervisory-Non Confidential

This is supervisory level administrative work of a non-confidential nature directing a program or function determined by the work of the department. Employees supervise programs such as a comprehensive volunteer services program for a major department; or such functions as management of a large warehouse operation; reviewing, developing and revising operational procedures; or analyzing and maintaining departmental financial and budgetary data;

or health claims quality assurance analysis. Employees supervise a technical and/or clerical staff engaged in performing administrative support of a non-confidential nature. Contact with community groups, private agencies, foundations and individuals and departmental managers and administrators are significant aspects of the work. Work is performed under the general direction of an administrative superior.

The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Hamid Bertal

Senior Human Resources Analyst

City of Philadelphia
- Office of Human Resources

1401 JFK Blvd., Room 1530

Philadelphia, PA 19102

Phone:

Fax:

Email:
Hamid.

Bertal

For all other inquiries please contact Customer Service at  or email hrhelpdesk

CITY-WIDE PROMOTIONAL:
Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.

To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.

This examination will be scheduled for September 9, 2026. Please note that this examination date is subject to change.

Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the written examination. Candidates will need to be able to operate computerized software proficiently and independently.

If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact Hamid Bertal tal and alternative arrangements will be made for you to take this examination.

An Eligible List will be established the week of September 21, 2026. Please note that this date may change.

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call  if you wish to schedule a Test Review.

College

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.

Candidates who meet all eligibility requirements within 6 months of the Final date to receive applications (February 16, 2026) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.

AND

Completion of a bachelor's degree program at an accredited college or university.

NOTE:

Industry recognized certification related to the area of assignment and/or additional experience may substitute for the required education on a year for year basis.

AND

OPTION 1:

One year of full-performance level professional administrative work as an Administrative Specialist 2 or equivalent.

OR

OPTION 2:

Two years of community liaison and technical experience assisting in the development, coordination, and management of departmental initiatives that utilize volunteer services programs and community groups.

OR Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources…