Faculty & Research Administrative Coordinator - IMCPL

Faculty & Research Administrative Coordinator

Assist with preparation and submission of foundation, institutional, and other sponsored proposals in coordination with University pre award offices. Collect, organize, format, and maintain biosketches, curricula vitae, current and pending support documents, facilities and resources information, institutional attachments, letters of support, collaborator documents, and other proposal materials. Review proposal materials for completeness, formatting, consistency, and sponsor requirements. Maintain proposal calendars and communicate internal and sponsor deadlines.

Support the faculty member's participation as Principal Investigator, Co Principal Investigator, or Co Investigator on sponsored projects by coordinating requested documents and communications. Draft, edit, format, and route correspondence, letters of support, presentations, reports, meeting materials, and other administrative documents. Organize seminars, retreats, faculty meetings, workshops, and special events including scheduling, logistics, invitations, meeting technology, and follow up communications. Maintain organized electronic records for grants, faculty documents, meetings, billing, correspondence, and program activities.

Coordinate monthly billing activities with operational teams. Maintain lab billing trackers, gather required documentation, follow up on outstanding information, identify delays, and ensure timely submission of billing. Track commitments, approvals, deliverables, and deadlines and proactively follow up to ensure timely completion. Assist with travel, reimbursements, purchasing requests, visitor coordination, and other administrative transactions. Identify opportunities to improve administrative workflows, templates, tracking systems, and communication processes.

Perform other related administrative and research support duties as assigned.