Executive Assistant II (Casual, Orthopaedic Surgery

Position: Executive Assistant II (Casual, Orthopaedic Surgery)
UPMC Department of Orthopaedic Surgery is hiring a Casual Executive Assistant to join their team. This has flexible hours and a weekday, daylight schedule.

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

+ - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ - Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ - Arranges travel schedule and reservations for executive management as needed

+ - Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role5+ years experience with support at the executive level
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran