Administrative Asst - LHAS
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15222, USA
Listed on 2026-08-15
Listing for:
UPMC
Full Time
position Listed on 2026-08-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Clerical
Job Description & How to Apply Below
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_Join our team as an Administrative Assistant for the Hospital Gift Shop, where you'll play a vital role in supporting daily operations that enhance the patient, visitor, and employee experience. This position provides administrative and customer service support while helping ensure the gift shop operates efficiently and effectively._
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Key Responsibilities:
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+ _Provide administrative support, including scheduling, data entry, reporting, and record maintenance._
+ _Assist with inventory tracking, ordering, and vendor communications._
+ _Support cash handling procedures and maintain accurate financial records._
+ _Coordinate volunteer schedules and assist with onboarding and training activities._
+ _Deliver exceptional customer service to patients, families, visitors, and staff._
+ _Assist with merchandising, promotional events, and special sales initiatives._
+ _Maintain organized files and ensure compliance with hospital policies and procedures._
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What We're Looking For:
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+ _Strong organizational and multitasking skills._
+ _Excellent communication and customer service abilities._
+ _Proficiency with Microsoft Office and other administrative systems._
+ _Attention to detail and ability to work independently._
+ _Previous administrative, retail, healthcare, or customer service experience preferred._
_Why Join Us? Make a meaningful impact in a healthcare setting while supporting a welcoming retail environment that serves patients, visitors, and employees. Join a team dedicated to service excellence, compassion, and community._
_Apply today and help create a positive experience for everyone who walks through our doors._
Purpose:
In 1898, Ladies Hospital Aid Society (LHAS) began its long history of community service when 17 women met to address the pressing needs of the sick and the poor who were living in their neighborhoods. Referring to themselves as the Hebrew Ladies Hospital Aid Society, this group continued to prosper and among its many philanthropic accomplishments, the opening of the original Montefiore Hospital in 1908, and the construction of the current site in 1929.
In 1990, Montefiore Hospital was sold and became part of the UPMC system. LHAS continues to serve the Pittsburgh community. In this job, you will be cross trained on the duties of clerical and administrative support in order to optimize workflow procedures in the LHAS office and LHAS gift shops. You will assist the President and Board Members by supporting them with planning and distributing information.
You will be the point of reference for all queries, requests or issues and be an integral part of Ladies Hospital Aid Society.
Responsibilities:
+ Personal
Qualifications:
Strong work ethic, excellent written skills, and familiarity with the Jewish community and organizations are a plus.
+ Achieves and maintains a level of productivity which meets or exceeds the standards established by LHAS
+ Acts as point person for LHAS. Greets clients, visitors and members providing information to their comments or questions.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Plays general administrative support role for organization to ensure efficient internal operations, including technical assistant, facilities board meetings, special sales and events, annual fundraising events and other tasks as requested.
+ Schedules appointments, maintains conference room schedule including arranging for appropriate audio equipment if needed, receive, open and sort incoming mail, dating all items and distributes to appropriate person, send out mail, faxes, messenger/courier items.
+ Maintains supervisors calendar and LHAS calendar of recurring events/meetings. Schedules conference rooms, orders food, ensure applicable equipment is available and ready for meeting, may take meeting minutes.
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review: reads correspondence/highlights important items and sends to appropriate person, sends emails…
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