Practice Administrative Assistant

Practice Administrative Assistant

Mc Guire Woods  LLP has an opening for a Practice Administrative Assistant in our Pittsburgh, PA office. This position serves as a shared administrative resource, providing direct support to the office's eight Practice Assistants while also assisting attorneys, paralegals, and the broader office with a wide range of administrative tasks. The ideal candidate takes initiative, demonstrates strong organizational skills, and has a learning attitude.

Administrative experience, specifically in a legal environment, is preferred.

Mc Guire Woods , one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work-life balance.

• Perform day-to-day administrative and organizational tasks to support the smooth functioning of the Practice Assistant team.
• Prepare materials for overnight/mail service, deliveries, and courthouse filings.
• Arrange for payment of case-related invoices and attorney expense reports via Chrome River.
• Enter attorneys' time into the firm's time management system as requested.
• Coordinate and calendar internal and/or external meetings for attorneys using Microsoft Outlook.
• Prepare, edit, format, and manage documents using Microsoft Word and Adobe Acrobat.
• Compile, organize, and maintain physical and digital case files in accordance with firm standards.
• Perform other administrative tasks and special projects as assigned.

• Two or more years of office administrative experience; legal administrative experience preferred.
• Proficiency in Microsoft Office Suite and Adobe Acrobat applications; aptitude for learning new technologies preferred.
• Experience using document management systems (iManage) preferred.
• Experience using time entry software (InTapp) and expense reimbursement software (Chrome River) preferred.
• Demonstrated adaptability and flexibility, with the ability to shift priorities and support a variety of administrative needs.
• Strong organizational, time management, and multitasking skills; ability to work independently, manage competing priorities, and perform effectively under pressure.
• Strong attention to detail, proofreading skills, and interpersonal skills; ability to build relationships and collaborate effectively as part of a team.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.