Administrative Assistant II (Reg FT

Position Title:

Administrative Assistant II (Reg FT)

Employment Type:

Regular Full-Time Department:
Facilities Management Campus:
Office of College Services Salary Grade: EXCL - Administrative Assistant II - $43,965

Remote Work Option:
Fully In-Person (May be subject to change)
Additional Information:

This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than 8/13/26 The College cannot guarantee that application materials received after this date will be considered or reviewed.

Standard College hours are Monday – Friday, 8:30 am – 4:30 pm;
Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Performs advanced paraprofessional assistance to the Campus President or Vice President; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

• Associate’s degree or completion of at least 60 college credits, Bachelor’s preferred.
• Minimum of 5 years experience in similar responsible paraprofessional administrative position; typing (minimum 60 wpm); excellent organization and communication skills; ability to maintain confidentiality; ability to work under limited supervision.
• Knowledge of Microsoft Word and Outlook is essential.
• Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

• Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the Vice President’s office.
• Assist in coordinating the logistics for internal/external meetings, and events. This includes ensuring external database contact information is up to date, assisting in tracking RSVPs, preparation of event materials and gathering/maintaining records and survey results.
• Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
• Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
• Order and purchase supplies for the department, including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
• Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
• Assist with the preparation of meetings, including drafting, editing, compiling, and distributing communications such as meeting agendas & minutes, emails, newsletters, invitations, surveys and other written & electronic materials.
• Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.
• Create and share reviewed & approved post-event content, including photos and highlights, on platforms like Linked In to showcase event success and enhance community engagement.
• Perform other duties as assigned.

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being:

• Comprehensive Health Coverage
  :
  Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off
  :
  Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning
  :
  Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension
  .
• Financial Peace of Mind
  :
  Employer-paid benefits include group life insurance
  , short/long-term disability
  , and access to flexible spending accounts (FSAs).
• Wellness Support
  :
  Our Employee Assistance Program (EAP) is available for confidential support, with…