Financial Operations Coordinator

Position summary The Financial Operations Coordinator provides support for assigned invoice, expense, and budget-related activities for Library resources, subscriptions, and technical services processes. This role assists with coordinating invoice approvals, expense allocation, reconciliations, and related recordkeeping using the Firm's integrated library system and other business systems. Working as part of the Library team, this role collaborates with Library leadership, the Technical Services team, Accounting, vendors, and outside service providers to support accurate and timely processing of assigned Library expenses, monthly reporting, and basic budget planning and forecasting as requested.

The role also provides backup support for related Library financial and technical services processes as needed. Job duties and responsibilities Collaborate with the Technical Services Supervisor, Director and Library Managers to facilitate timely payments of invoices. Coordinate with Library Systems Specialist, Technical Services Supervisor, and outside contractor, LAC Group, as needed, to obtain manager approval for payment of invoices. Act as liaison between library vendors and the Accounting Department and review and reconcile payments.

Use the Integrated Library System (ILS), Softlink Liberty, to process and record invoices. Assign practice codes in Liberty and any other applicable accounting systems for proper allocation of funds. Prepare and submit check requests using Chrome River. Reconcile all Library Master Card transactions in Chrome River. Assist with basic budget planning and forcasting for Library expenses. Record statistics on work performed and assist in preparing the monthly report of Library accomplishments provided to Library Director.

Serve as back-up for processing of Library Management Account (LMA) invoices and other firmwide subscriptions. Serve as back-up for Library Systems Specialist(s) and other technical services positions within the library. Perform other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education:

College degree or equivalent combination of education and relevant experience required. Coursework in accounting, finance, business administration, or a related field a plus.

Experience:

Minimum of 4 years of experience in financial operations, invoice processing, accounting support, library operations, or a related field. Experience using expense management, accounting, or integrated library systems preferred. Experience in a law firm or other professional services environment preferred.

Skills:

Solid financial background and strong technical skills. Proficiency with Microsoft Office applications, including Microsoft Excel, and related business systems. Understanding of Integrated Library Systems (ILS) preferred. Strong analytical, problem-solving, organizational, and time management skills. High level of attention to detail and accuracy. Effective verbal and written communication skills. Initiative, professionalism, discretion, and sound judgment in day-to-day work. Ability to work independently and collaboratively in a remote or hybrid environment.

Additional information

Supervisory responsibilities:

None Equipment used:
Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use. Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. Ability to engage in effective and professional communication. Ability to review information, maintain attention to detail, manage multiple priorities, and follow established processes.

Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements. Ability to work in-office as…