Administrative Coordinator - Shadyside

Position: Administrative Coordinator - UPMC Shadyside
UPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Respiratory and Nursing Administration team.

About the Position:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to the Shadyside Respiratory and Nursing Administration teams. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, auditing & analytical reporting, managing phone lines, billing reconciliation and organizing key meetings.

Responsibilities:

+ Plans conferences for department and department head

+ Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

+ Performs all responsibilities of an Administrative Assistant Sr

+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

+ Assists in recruiting, hiring, training, and evaluating the performance of employees

+ Analyzes complex information requests and determines complex trends

+ Develops reports for executive or department

+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

+ High school diploma or equivalent, or an associates degree.

+ 5 years experience in an increasingly responsible administrative support role required.

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

+ Ability to use applicable MS Suite products.

+ Advanced knowledge of business processes and procedures.

+ Working knowledge of accounting and financial principles and functions.

+ Ability to analyze data.

+ Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran