Marketing​/Administrative Assistant

At Whitman, Requardt & Associates, LLP, we are People Focused and Project Driven . We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! We are currently seeking a highly motivated Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral as well as perform administrative and office support activities.

This position will provide support to multiple people and offices. Responsibilities:
Responsibilities include, but are not limited to, reviewing requests for proposals to determine the required format, information, and approach to meeting proposal specifications. In addition, the candidate will coordinate with the graphics team, project manager, and project team to create the elements of the proposal for submission to the client. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills.

In addition, the candidate will need to support word processing, report formatting, filing, and other office support duties. Assist with the development and production of proposals Assist with the development of presentations Schedule and assist with facilitation of public meetings and outreach Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices Word process documents and produce reports as needed Assist office staff with administrative needs Schedule and book travel arrangements Schedule and maintain fleet vehicles Organize and plan office functions Schedule and coordinate internal and external meetings Process data and information Distribute incoming mail and prepare outgoing mail and packages Field phone calls, receive, and direct visitors Onboard new staff members Coordinate lunch and learns Reconcile petty cash Order and maintain office supplies Log shop drawings, submittals, RFIs, and change orders Coordinate and manage workflow according to project deadlines Edit specifications and technical documents Set up and maintain project files (electronic and hard copies) Other duties as assigned

Required Qualifications:

Bachelor’s degree in marketing, English or other relevant degree required 0-4 Years of relevant experience Ability to work overtime to meet project deadlines Self-motivated, confident, energetic, and creative Ability to meet tight deadlines Attention to detail Excellent organizational skills Ability to prioritize and multi-task Effective time management skills Demonstrated written and oral communication skills Demonstrated ability to work independently and in a team Ability and willingness to work cooperatively with and in support of others Ability to maintain appropriate interpersonal relationships with employees, peers, and others High degree of discretion dealing with confidential information Proficient in business and technical writing and editing Proficient in desktop publishing software (such as InDesign, Illustrator, Photoshop) Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS, and Adobe InDesign

Preferred Qualifications:

Experience with Deltek Vision

Experience with proposal coordination Experience working for an architecture, engineering, or construction firm Benefits: WRA recognizes that employees play an important role in its success.

Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:
Flexible work schedule options Competitive salary Leave accrual and paid holidays Healthcare benefits Group Life Insurance, as well as additional optional…