Executive Assistant to Chief Advancement Officer, Wharton External Affairs

Executive Assistant to the Chief Advancement Officer, Wharton External Affairs University Overview

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Executive Assistant to the Chief Advancement Officer, Wharton External Affairs

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Wharton School Overview Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students.

Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company‑customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit (Use the "Apply for this Job" box below)..

The Executive Assistant provides high-level support to the Chief Advancement Officer, managing complex scheduling, travel, executive activities, and coordination of the CAO's priorities in a fast‑paced environment. The role also serves as a key liaison to senior internal and external stakeholders, requiring exceptional judgment, discretion, diplomacy, and a highly responsive, service‑oriented approach.

The Executive Assistant to the Chief Advancement Officer (CAO) of Wharton External Affairs (WHEA) provides high-level executive and administrative support to the CAO and helps ensure the smooth and effective day-to-day management of the CAO's priorities and activities. Reporting directly to the CAO, the Executive Assistant manages complex priorities, coordinates executive‑level activities, and serves as a key point of contact and liaison for senior faculty and administrators, alumni, donors, and other prominent internal and external stakeholders.

The Executive Assistant manages the CAO's complex and frequently changing calendar, coordinates meetings and engagements, and oversees extensive domestic and international travel arrangements. Working closely with the CAO, the…