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Executive Assistant
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15222, USA
Listed on 2026-09-26
Listing for:
UPMC
Full Time
position Listed on 2026-09-26
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.
Responsibilities:
+ Answers and directs incoming calls promptly and efficiently.
+ Maintains confidential and organized filing systems.
+ Manages multiple projects and follows through on issues promptly.
+ Prepares and distributes reports within established timelines.
+ Interacts professionally with staff at all levels in a fast-paced environment.
+ Processes incoming and outgoing mail while maintaining confidentiality.
+ Records and distributes meeting minutes and related information timely.
+ Responds to questions and requests using sound judgment and policy knowledge.
+ Coordinates travel arrangements for executive management as needed.
+ Manages executive calendars and schedules complex meetings.
+ High school diploma or equivalent
+ 8 years of experience in an increasingly responsible administrative support role
+ 5+ years experience with support at the executive level
+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
+ Excellent calendar management skills, including the coordination of complex executive meetings
+ Experience assisting management with the creation of PowerPoint presentations
+ Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
+ Clearances with renewal
+ At 31, 33, 34, & 73
UPMC is an Equal Opportunity Employer/Disability/Veteran
Position Requirements
5+ Years
work experience
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