Admissions Administrator - Physician Assistant Studies Hybrid Program

The University of Pittsburgh is seeking a qualified Admissions Administrator to support the Department of Physician Assistant Studies of the School of Health and Rehabilitation Sciences. This position will work to support admissions in the PA Studies Hybrid Program.

Support includes comprehensive administrative management of student recruitment, admissions, and enrollment processes throughout the academic year. The incumbent must have strong interpersonal skills to develop a rapport and good working relationship with prospective applicants, current students, staff, faculty and University Departments and stakeholders, both internal and external. The incumbent must also have strong organizational and project management skills.

A qualified candidate must possess at least an associate's degree in a relevant field and 3 years of relevant administrative experience, preference for 1 year of admissions experience. Combination of education and relevant experience will be considered in lieu of education requirement.
The Admissions Administrator must be familiar with University policies and procedures and be able to make decisions and work independently.

JOB DUTIES

• Management of Student Admissions process
  
  • Percentage of Time: 80%
  
  • Responsibilities/Duties:
  • Maintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid
    • Stay up to date on CASPA function and optimization
    • Train faculty and staff as needed
    • Grant appropriate user access
    • Ensure that program portals are configured appropriately each year
    • Ensure that rubrics are updated appropriately each year
    • Ensure that all correspondence templates are updated appropriately each year
    • Troubleshoot as needed
  • Review student applications and disposition appropriately
  • Serve as a liaison between applicants and the Admissions Committee during application cycle
  • Schedule, plan, and facilitate student interview days with appropriate stakeholders including faculty, adjunct faculty, staff, current and prospective students
  • Generate and disseminate acceptance/denial/waitlist correspondence as needed
  • Maintain, gather, organize and disseminate data related to admissions
  • Other tasks as assigned by the Chair of the Admissions Committee
• Prospective Student Engagement
  • Percentage of time: 5%
  • Responsibilities/Duties:
    • Manage, monitor and reply to admissions email inquiries
    • Schedule and facilitate phone admissions advising appointments
    • Plan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events
    • Recruit and organize student support for admissions events
    • Participate in and assist in coordination of SHRS open houses and related events
    • Manage record keeping and data tracking related to student recruitment
    • Coordination with MCRE and SHRS Admissions team on SHRS initiatives
    • Other tasks as assigned by the Chair of the Admissions Committee