Accounts Receivable Specialist

Location:

Corporate Office – Pittsburgh, PA

Department:
Finance

Reports To:

Manager of Accounts Receivable & Accounts Payable

Position Summary

The Accounts Receivable Specialist is responsible for ensuring timely, accurate, and consistent application and collection of customer payments across the Alar Max branch network. This role plays a critical part in maintaining strong cash flow, minimizing past-due receivables, and supporting sales and operations through disciplined credit and collection practices.

The ideal candidate is detail-oriented, process-driven, and comfortable working in a fast-paced distribution environment while collaborating cross-functionally with Sales, Operations, and Branch Leadership.

Key Responsibilities

Accounts Receivable & Cash Application

· Accurately apply customer payments (ACH, check, credit card, lockbox) to customer accounts

· Research and resolve unapplied cash, short pays, over payments, and deductions

· Ensure timely posting of payments to maintain accurate customer balances

· Monitor and manage automated cash application and lockbox processes, including daily review and exception handling

Collections & Credit Support

· Proactively manage assigned customer portfolios to reduce aging and past-due balances

· Contact customers regarding overdue invoices and resolve payment discrepancies

· Support credit hold releases in accordance with company policy

· Escalate high-risk or chronic delinquency issues to AR leadership as needed

Reconciliation & Reporting

· Reconcile customer accounts and AR subledger to the general ledger

· Assist with month-end close activities related to accounts receivable

· Prepare AR aging reports and support leadership with analysis and insights

· Maintain accurate documentation for audit and compliance purposes

Cross-Functional Collaboration

· Partner with Sales, Branch Managers, and Customer Service to resolve disputes

· Communicate clearly with customers regarding payment status and expectations

· Support continuous improvement initiatives within AR and Finance

Process & Compliance

· Follow internal controls and company policies to ensure SOX-compliant processes

· Identify opportunities to improve efficiency, accuracy, and automation

· Support audit requests and documentation requirements

Qualifications & Experience

Required

· 2+ years of experience in Accounts Receivable, Credit & Collections, or similar role

· Strong attention to detail and accuracy

· Ability to manage multiple priorities in a deadline-driven environment

· Proficient in Microsoft Excel and financial systems

· Strong written and verbal communication skills

Preferred

· Experience in distribution, wholesale, or B2B environments

· ERP experience (Epicor Prophet 21 preferred)

· Experience with lockbox and ACH payment processing

· Understanding of credit policies and collections best practices

Competencies & Attributes

· High level of integrity and accountability

· Organized, disciplined, and process-oriented

· Strong problem-solving and analytical skills

· Comfortable working cross-functionally

· Continuous improvement mindset

· Customer-focused while protecting company interests

Why Join Alar Max

At Alar Max Distributors, People Matter. We are a growing national organization committed to operational excellence, financial discipline, and a strong culture built on accountability and teamwork. This role offers the opportunity to make a meaningful impact on the financial health of the organization while growing your career in a supportive, high-performance environment.

Compensation details: 25-27 Hourly Wage

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