Legal Administrative Assistant

Description

Regional law firm with a strong national client base is seeking a highly organized and motivated Administrative Assistant to support its Estates & Trusts practice group in Pittsburgh. This is an excellent opportunity for a detail-oriented professional who enjoys working in a collaborative legal environment and managing complex case files in a fast-paced practice.

The firm represents a diverse range of clients, including major corporations, privately held businesses, municipalities, partnerships, and individuals across a variety of industries. The Estates & Trusts team handles sophisticated matters and values professionals who are proactive, organized, and committed to maintaining high standards of client service.

Requirements

Responsibilities

- Organize and sort incoming documents by matter and document type across multiple cases

- Assist with docketing deadlines and maintaining accurate attorney calendars

- Prepare and maintain case files, including creating indexes and databases for high-volume matters

- Retrieve information quickly from open and closed files as requested by attorneys

- Label, index, and prepare records for secure storage

- Maintain and organize the firm's file room and assist with office-wide file management

- Coordinate with attorneys, paralegals, and legal assistants to maintain an efficient filing system

- Index documents and assemble binders for new records and case materials

- Anticipate upcoming case events such as depositions or filings and ensure files are updated and organized for attorney review

Qualifications

- High school diploma or equivalent required; additional coursework or occupational training preferred

- Strong attention to detail and commitment to producing accurate work

- Ability to manage multiple files simultaneously and prioritize tasks to meet deadlines

- Excellent written and verbal communication skills with the ability to interact professionally with attorneys, staff, and clients

- Highly organized, proactive, and collaborative team player

- Strong problem-solving skills with the ability to work independently with minimal supervision

- Proficiency in Microsoft Office (Outlook, Word, Excel)

- Experience with iManage and Pro Law is a plus

- Prior experience supporting Estates & Trusts or estate administration matters is a plus

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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