Administrative Assistant- Community Living

Administrative Assistant - Community Living Options

Job Type: Part Time

Schedule:

20 hours per week

Location:

Pittsfield, MA

The Community Living Options Administrative Assistant helps complete tasks relating to Transitional Assistance (TA)/Housing Search Entity (HSE) working alongside the Community Living Options Coordinator (CLOC). The goal of this role is to assist in helping participants transition from long term care to community living. This role also provides general administrative support to the Community Living Options department. All work is completed in compliance with the Provider Manuals for the ABI/MFP Waiver programs.

• Conduct weekly searches of Housing Navigator Website for new housing applications, waitlists and lottery opportunities. Assist with Housing Search Entity Referrals by completing housing applications and obtaining supporting documents.
• Organize, maintain and electronic files as well as paper documentation.
• Upload relevant documents into the Mass Ability portal.
• Collect and ensure member information and related documentation for all programs are accurate, current, and properly filed in a timely manner.
• Assist with documenting activity for billing.
• Maintain current referrals, related documentation, and Transitional Assistance plans.
• Back up point of contact for program members.
• Assist with Transitional Assistance purchases/wish list.
• Organize purchase orders, receipts, and track shipment dates for TA purchases.
• Coordinate receipt and delivery of Transitional Assistance orders and assist with in-home setup as needed.

• 403(b) retirement plan with agency match to support your future
• Mileage reimbursement for business travel
• Employee referral bonus program – bring great people to a great place
• Employee Assistance Program for you and your household