Administrative Clerk

JOB TITLE: ADMINISTRATIVE CLERK

DEPARTMENT: FINANCE DEPARTMENT - TREASURER’S OFFICE

EMPLOYMENT TYPE: PARTTIME/NON-EXEMPT

UNION/NON-UNION: SUPERVISORY AND PROFESSIONAL

The Administrative Clerk performs specialized clerical and financial tasks within the Treasurer’s Office. Key responsibilities include processing accounts payable, managing departmental receipts, supporting benefit-related documentation, and providing customer service. This position requires accuracy, discretion, and strong organizational skills in a fast-paced municipal setting.

• Post accounts payable (A/P) warrants to the general ledger.
• Print and disburse all A/P checks twice weekly.
• Process voided and reissued A/P checks with appropriate documentation.
• Prepare and submit weekly bank deposits.
• Enter and post weekly receipts into MUNIS and maintain all backup documentation.
• Process general billing batches for outside insurance payments.
• Process monthly billing batches for grants.

• Receive, balance, and track weekly departmental turnovers.
• Perform counter work and issue receipts for department payments.
• Balance cash drawer at the end of shift.
• Collect rent payments for Berkshire Artisans.

• Answer phones and respond to in-person inquiries professionally.
• Provide backup support for the Head Clerk and other department staff as needed.
• Perform other duties as assigned to support the department.
• Provides assistance to the Assistant Treasurer in the managing of tax title properties; including payments and tax lien redemptions.

• High school diploma or equivalent required.
• 1–3 years of relevant experience in accounting, bookkeeping, finance, or a related field.
• Familiarity with computerized accounting systems; experience with MUNIS strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills; ability to interact effectively with the public and staff.

This is an office-based job in a dynamic municipal building. While performing the duties of the Administrative Clerk, the incumbent is required to interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs. Lifts/moves objects weighing up to 10-20 pounds.

26 hours a week

Monday, Wednesday, Friday: 8:30am – 12:30pm

Tuesday, Thursday: 8:30am – 4:00pm

Starting rate $18.93 - $20.08 an hour; annual increases up to $27.80 an hour

• Health Insurance
• Dental Insurance
• Life Insurance
• Retirement Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships.