Administrative Technician

This position is open until filled, with the first review of candidates scheduled for March 27, 2026, or until a sufficient number of qualified candidates have been received, whichever occurs sooner. Therefore, we encourage you to apply early.

The Human Resources Department is currently accepting applications for the Administrative Technician position in the Operations Department. This recruitment may be used to establish an eligibility list for future vacancies. This position will report to the Headquarters campus located in Placerville to promote team collaboration and cohesiveness.

Under general supervision, performs a variety of highly responsible, complex, and confidential administrative support functions for an assigned department; provides technical and administrative support in the preparation of correspondence, reports, and other documentation; and assists with day‑to‑day administrative functions.

This is a technical journey level classification where employees within this class perform the full range of duties as assigned, including organizing and coordinating administrative support functions within an assigned department, compiling and tracking a variety of operational data, and maintaining departmental records and files. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Receives general supervision from an assigned supervisor or manager. May receive technical and functional supervision from another assigned lead. May exercise technical and functional supervision over assigned staff. The duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

• Performs a wide variety of highly responsible, complex and sensitive duties in support of the administration of a department.
• May assist with the preparation of Board agenda items.
• May assist with the Request for Proposal/Request for Qualifications process, including developing and maintaining project files and ensuring collection of required documents.
• May research, compile, and track a variety of operational data and use said data for special projects and in the preparation of comprehensive reports.
• Develop, maintain and archive a variety of files and records for information related to a department; maintain manuals and update resource materials.
• Responds to calls and visitors; responds to requests for information and assistance; resolves customer concerns and complaints; interacts with other departments, the public and outside agencies in support of department operations.
• Interprets and applies District policies, procedures, and administrative directives, may prepare and revise various operating procedures and develop and revise department forms, as needed. Communicates laws and regulations in response to inquiries or complaints; refers inquiries as appropriate. May assist in the negotiation and development of various agreements.
• Prepares, distributes, and posts agendas and minutes for a variety of meetings, including committees, commissions, and other civic organizations; provides additional administrative support, as necessary, which may include the transcription of recorded or written information.
• Maintains liaison with District departments and staff, officials and staff of other agencies, and the public to obtain and relay information and coordinate activities.
• Evaluates new and existing legal, administrative and other requirements as they pertain to administrative operations; drafts policies and procedures to ensure compliance and overall effectiveness of staff operations.
• May track required training; register employees for training and maintain records of training provided and attended.
• Sorts and distributes time sensitive or confidential mail for follow‑up as necessary; independently responds to letters, electronic communication and general correspondence on behalf of the department.
• Coordinates and makes travel arrangements for department personnel;…