Finance Assistant I​/II - Accounts Payable

Finance Assistant

This position is open until filled, with the first review of candidates taking place on September 10, 2026, or until a sufficient number of qualified candidates have been received, whichever occurs sooner, so apply early. This recruitment may be used to establish an eligibility list for future vacancies.

Under supervision performs responsible clerical work involving financial record keeping and customer service; reviews, researches and reconciles utility bills; processes invoices; processes financial and statistical documents such as accounts payable, accounts receivable, and purchase orders; and receives and reconciles revenues and disbursements.

Finance Assistant I
- This is the entry level class in the Finance Assistant series. Positions in this class typically have little or no directly related work experience. The Finance Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Finance Assistant II
- This is the journey level class in the Finance Assistant series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

This class is distinguished from the Senior Finance Assistant in that the latter performs the most difficult and responsible types of duties assigned to classes within this series and provides technical and functional supervision over assigned staff.

Receives immediate supervision from an assigned supervisor or manager; may receive technical and functional supervision from a Senior Finance Assistant.

The duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

• Analyzes and researches discrepancies in financial documents and transactions.
• Processes purchase orders; researches and resolves discrepancies; collects proper documentation and ensures timely payment.
• Processes invoices including reviewing for accuracy, collecting appropriate documentation and entering into financial system; seeks authorization for payment, researches invoice discrepancies, monitors proper expenditure coding and edits and adds blanket purchase orders.
• Balances vendor payments; researches and resolves discrepancies.
• Classifies and posts expenditures and revenues to appropriate budgetary accounts; maintains records; reconciles financial reports.
• Receives financial and statistical documents; screens for accuracy and adherence with District policies and procedures.
• Prepares financial and statistical reports and summaries; recommends improvements to financial record keeping procedures and systems.
• Processes petty cash reimbursements; balances and maintains petty cash funds.
• Enters and maintains journey entry files, computerized and manual files, logs and records.
• Operates standard office equipment including word processing applications as assigned; performs duties using spreadsheet programs and other applications specific to assigned operations.
• Prepares a variety of letters, correspondence and transmittals; prepares desk manuals and documents operating procedures related to areas of assignment.
• Builds and maintains positive working relationships with co-workers, other District employees and the public using principles of good customer service.
• Performs related duties as assigned.

Finance Assistant I Knowledge of:
Methods, practices and terminology used in financial record keeping. Mathematical calculations related to financial record keeping. Principles of customer service. Modern office procedures, methods, and computer equipment. Skill/Ability to:
Perform routine accounting support work including the processing of accounts payable and accounts receivable. Learn policies and procedures of assigned function. Verify and check files and data. Accurately perform routine mathematical calculations. Effectively use a personal computer and office equipment necessary for successful job performance. Ability to maintain reliable attendance is a condition of employment, subject to applicable medical and disability leave laws.

Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.

On a…