Facilities Coordinator

$56,000 - $57,000/yearly Posted 2 Days Ago Full Time Less than 10 Applies

Plainfield, IL 60544

JLL empowers you to shape a brighter way
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking a detail-oriented Facilities Coordinator to join our team in Plainfield, IL
. In this pivotal support role, you'll be the backbone of our mailroom and soft services operations, ensuring seamless day-to-day facility functions at our manufacturing campus. You'll manage shipping and receiving activities, coordinate vendor relationships, maintain inventory for key service areas, and provide critical support to our Facilities Manager. This role offers the opportunity to make a tangible impact on workplace efficiency and employee experience while working in a dynamic, client-focused environment where your organizational skills and proactive approach will be valued and recognized.

• Process all incoming and outgoing shipments through USPS, UPS, Fed Ex, and other carriers, including coordination of special projects and hazardous materials handling in compliance with domestic and international shipping guidelines
• Serve as the primary point of contact for vendors and service providers, scheduling onsite visits, repairs, inspections, and coordinating activities related to shredding, copiers, and facility supplies
• Track and process work orders, maintenance logs, and vendor invoices; maintain accurate documentation and ensure timely resolution of mailroom and soft services requests per client SLAs
• Maintain adequate inventory levels for mailroom, breakrooms, vending areas, and general office supplies; service these areas by stocking supplies and ensuring cleanliness
• Collaborate with internal client contacts to communicate facility needs effectively and support special projects, catering activities, uniforms, and employee events
• Provide general administrative support to the Facilities Manager, including data entry, reporting, coordination of projects, and backup support for client-related activities
• Conduct regular walk-throughs of the building and service areas to identify maintenance needs and ensure compliance with safety standards

• High school diploma or GED required;
  Associate's degree or equivalent work experience in facilities management, business administration, hospitality, or a related field
• 2-4 years of experience in facilities coordination or administrative support, with demonstrated emphasis on vendor management and customer service
• Excellent communication, organizational, and attention-to-detail skills with a strong customer service orientation
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word); ability to manage multiple priorities and deadlines in a dynamic environment
• Ability to work independently and collaboratively as part of a broader team; comfortable in a manufacturing/production environment with regular client and vendor interaction
• Physical ability to stand for extended periods, carry up to 25+ pounds, and perform bending and lifting of materials as needed
• Flexibility to work additional hours (including nights, weekends, and holidays) as needed based on critical work requirements

• Familiarity with CMMS or facilities management software (Corrigo experience is a plus)
• Experience with vendor relations, contract administration, and facility operations
• Knowledge of domestic and international shipping guidelines, including hazardous materials handling procedures
• Comfortable wearing and using Personal Protective Equipment (PPE) in manufacturing settings
• Familiarity with generative AI tools (such as JLL GPT, ChatGPT, Copilot) to enhance…