Administrative Specialist
Job in
Plainfield, Hendricks County, Indiana, 46768, USA
Listed on 2026-06-27
Listing for:
HKA Enterprises
Full Time
position Listed on 2026-06-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
On-Site, Full-Time Mon-Fri, 7:00 AM - 3:30 PM
Operations & Maintenance Support - Energy / Utilities
Pay:
Up to 25.00 per hour
We're looking for an experienced Administrative Specialist to provide day-to-day administrative support to our Operations and Maintenance organizations. This is a detail-oriented, on-site role with a consistent schedule - ideal for someone who thrives in a structured environment, can manage multiple priorities, and takes pride in keeping things organized and running smoothly.
What you'll do- Track and maintain coal inventory records
- Process contractor time invoices and manage labor accruals
- Handle rental equipment invoices and related documentation
- Print and distribute preventive maintenance (PM) work orders
- Track action items and record meeting minutes
- Provide general administrative support to Operations and Maintenance teams
- 5+ years of administrative support experience
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word)
- Ability to manage multiple tasks and competing priorities on-site
- Experience with invoice processing or financial tracking a plus
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