Executive Assistant: Senior Executive Support — Founding Principal

About By Landmark

By Landmark Hospitality is a founder-led, vertically integrated hospitality company operating 15+ restaurants, event venues, and boutique hotels across New Jersey and Pennsylvania — including Liberty House, The Ryland Inn, the Felina restaurants, Logan Inn, and The Albion Summit. For more than two decades, we have built our reputation on the adaptive reuse of iconic properties and on creating guest experiences the rest of the industry tries to copy.

Our team members are Memory makers. The name is not decorative — it shapes how we evaluate every decision, every shift, and every guest interaction. Through the Art of Hospitality Workers Alliance, we invest in our people, our craft, and the communities around our properties in ways most hospitality groups don’t.

This is a senior Executive Assistant role supporting one of By Landmark’s founding Principals. You will be the person who makes leadership run — managing a complex calendar, anticipating what’s needed before it’s asked for, and operating with the discretion and judgment that come from real experience in high-level executive support.

You will work in close partnership with the other Principal’s Executive Assistant and the broader support team to keep executive operations running smoothly across the portfolio. Your home base is our Plainfield, NJ office, and you will travel to Landmark properties as the work requires. Some personal support for the Principal, primarily related to travel and business-adjacent functions, is part of the role.

The right person for this job is polished but not precious, organized but adaptable, and confident enough to take initiative without needing to be told when to step in.

• Own and manage the Principal’s calendar — resolving conflicts, shifting priorities, and protecting time with judgment and flexibility
• Draft, edit, and prepare correspondence, presentations, reports, agendas, talking points, bios, and professional documents with a high level of accuracy
• Manage email and communications flow, ensuring timely responses and clear prioritization
• Prepare materials and coordinate logistics for meetings, appointments, executive gatherings, and travel — including itineraries and accommodations for both business and personal needs
• Handle expense tracking, invoice coordination, and administrative financial tasks

• Partner with the other Principal’s Executive Assistant to ensure seamless day-to-day executive operations
• Maintain the Plainfield, NJ Home Base office — organized, prepared, and reflective of the Landmark brand
• Support operational and administrative needs across By Landmark venues, traveling to properties as needed
• Coordinate social gatherings, philanthropic initiatives, company functions, and family-related appointments with discretion
• Plan and execute executive meetings, retreats, and company events end-to-end — logistics, preparation, and follow-up

• Oversee special projects and initiatives from kickoff through completion — tracking progress, flagging issues before they surface, and providing timely updates
• Maintain strong working relationships across departments, venues, vendors, and external partners
• Handle highly sensitive and confidential information with absolute discretion

• 5+ years of experience in executive assistant or senior administrative support roles
• Exceptional organizational skills and attention to detail — you catch things others miss
• Strong written and verbal communication, including editing and document preparation
• Demonstrated ability to manage confidential information with discretion and integrity
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and Adobe Acrobat
• Flexibility to work beyond standard hours, including evenings and weekends, consistent with the rhythm of a hospitality organization
• Valid driver’s license and ability to travel between venues

• 7+ years of executive support experience, ideally supporting C-suite or principal-level executives
• Background in hospitality, lifestyle, luxury, or fast-paced service…