More jobs:
Office Administrator
Job in
Plainfield, Union County, New Jersey, 07060, USA
Listed on 2026-06-11
Listing for:
Avantier Inc.
Full Time
position Listed on 2026-06-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Job Description & How to Apply Below
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Location: North Plainfield, New Jersey
Company: Avantier – Premium Custom Optics Manufacturer
Base Salary: $50,000 - $65,000
About Avantier Inc.
At Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences.
We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.
Position Overview
Avantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.
Key Responsibilities
● Prepare packing slips, invoices, and related documentation
● Manage emails, follow-ups, and internal/external communication
● Prioritize tasks based on urgency and business needs
● Maintain office procedures, records, and organizational systems
● Assist with inventory tracking and office supply coordination
● Handle incoming phone calls and route inquiries appropriately
● Support managers and cross-functional teams with daily operations
● Identify and communicate issues proactively
● Assist with ad-hoc operational, administrative, and office tasks as needed
Qualifications
● 3+ years of experience in an office coordination, administrative, or operations support role
● Experience with invoicing, documentation, inventory management, and phone handling
● Strong written and verbal communication skills
● Proficient in Microsoft Office (Excel, Outlook, Word)
● Strong organizational and time management skills
● Ability to multitask and work independently
● High attention to detail and accuracy
● Self-motivated with a proactive mindset
Why Join Avantier
● Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
● Opportunity to work in a growing high-tech industry
● Collaborative, hands-on environment with real impact
Additional Information
Work Hours: Monday–Friday, 9:00 AM – 6:00 PM
Work Location: In-person (5 days/week)
Job Type: Full-time
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