Staff Accountant at Posillico Civil, Inc. in Plainview

Staff Accountant

Primary responsibilities of the Staff Accountant are the management and organization of all accounts receivable, accounts payable, billing & cash receipts for P. Park NJ, LLC. This position will also administratively support the PPark Controller on miscellaneous tasks.

Accounts Receivable:

• Process weekly billing using imports from Scale-It systems into Viewpoint as well as Brokered projects billing to customers
• Yearly Tenants billing
• Create yearly and monthly intercompany billings and customers credit card weekly fees.
• Resolve any customer inquiries concerning billing, payments, credits, etc.
• Monthly and quarterly Contract Service AR and AP reconciliation
• Submit quarterly contract services billing spreadsheet per project for sales commission calculations to Marketing Manager.
• Set up new customers in Viewpoint using NJ office list
• Handle Tax-exempt forms New York and New Jersey states
• Good understanding and process lien waivers for customers
• Weekly import and review of AR aging reports, send to NJ team including sales employees to go over in the bi-weekly meeting.
• Post New Jersey customer deposits by recording cash and credit card transactions
• Quarterly review, process and file Sales tax returns for New York and New Jersey states.
• Prepare and send monthly statements to customers
• Monthly closing of the AR billing including contract services billing.
• Collection calls and constant follow up on outstanding items (payments, tax exempt forms, etc.)

Accounts Payable Management:

• Enter/Process AP Invoices and match PO in timely manner
• Follow up with approval team on all open Unapproved AP Invoices
• Research and answer vendor and staff inquiries on any vendor payment related items, resolving vendor inquiries, research and reconciliation of vendor payment history
• Review unapproved Invoices entered by AP admins for correct coding, jobs and phase codes
• Monitor unapproved invoices and contact the team to ensure approval in a timely manner
• Monthly closing of the AP system, ensure key monthly invoices have been processed
• Quarterly Equipment Job Cost adjustments
• Yearly entry loans and mortgage liabilities in Viewpoint
• Perform special assignments, projects and reporting as needed
• Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities
• Assist with annual 1099s process
• Perform general administration duties as assigned

Accounting:

• Assist the Controller with any miscellaneous tasks as needed such General Ledger or Job Cost reconciliation
• Process monthly depreciation
• Bank reconciliation
• Knowledge of Journal entries and Prepaid Expenses
• Assist PPark Controller with preparation of yearly budget if necessary

Administrative:

• Carrying out administrative duties as assigned or delegated to include, however; not limited to typing, mailing, faxing, filing, package delivery coordination and follow-up phone calls as assigned or delegated by Controller

Qualifications:

• A minimum of five (5) years' accounting and administrative experience
• Bachelor's degree in accounting or finance
• Strong organizational and attention to details skills required
• Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook, and Viewpoint experience preferred
• Must be capable of meeting deadlines, self-motivated and have excellent follow-through capability
• Good written and verbal communication skills
• Proven ability to manage multiple diverse tasks at one time
• Proven ability to maintain confidentiality

Reports to:

Controller

Location:

Farmingdale, NY

Compensation: $60,000 - $80,000

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.