Administrative Assistant

Job Definition

Provides administrative support to program staff under the supervision of program management. Assists with tasks to ensure the program runs efficiently.

High School Diploma or equivalent. College, business or secretarial school training preferred.

• Two years of experience and knowledge with Microsoft Office Products
• One year of experience with administrative tasks

• Provides administrative services to support the operations and objectives of the program
• Assists with projects delegated by the Program Director and/or Senior Director and Management team
• Gathers and disseminates information for reporting purposes
• Assists with tracking grant reporting within program
• Maintains confidentiality requirements
• Assists with outreach and follow up through phone calls and written correspondence
• Updates program activities and schedules as needed
• Organizes meetings, prepares agendas, records minutes and shares key communications with the broader program team
• Participates in staff meetings, community meetings, and other staff and program group activities that support the operation of an effective program
• Identifies and implements quality improvement trainings and activities as part of professional development goals
• Completes QI Training during onboarding and participates in QI refresher training as needed
• Cultivates a culture of inclusion for all employees that respects their individual strengths, views and experiences
• Adheres to all safety protocols and procedures to ensure a safe working environment for all employees
• Possesses relevant knowledge or experience regarding health and safety protocols to maintain a safe work environment
• Other duties as assigned

• Medical
• Dental
• Vision
• $0 deductible Platinum Plus Medical Insurance Plan – 90% employer‑provided benefit
• Flexible Spending Account
• 403(b) retirement plan
• Long‑term and short‑term disability
• Legal Plan
• Dependent Care Expense Account
• Life insurance / supplemental life insurance
• Pet insurance
• HRA
• Training programs, including a mentorship program
• Eligibility for federal/public student loan forgiveness
• Career growth and promotional opportunities
• Employee perks and discounts

Personal Days (5), Vacation Days (10–20), Sick Days (12), Company Paid Holidays (12 annually) and additional benefits.

Institutional policy of CN Guidance & Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law.