Maintenance Operations Coordinator

Job Description Summary/objective

The operations coordinator plays a crucial role in ensuring the smooth day‑to‑day effectiveness of the Maintenance Operations department. The key responsibilities include managing parts inventory, asset fleet data and accuracy, logistics coordination, driving process efficiency, and providing high‑level external and internal customer service. This role serves as a central point of communication between maintenance teams, vendors, and operations leadership to ensure parts availability, accurate asset tracking, timely deliveries, and reliable reporting.

• Maintain accurate inventory records for maintenance parts, consumables, and materials across locations
• Track parts usage, receipts, transfers, and returns within inventory and maintenance systems
• Coordinate with vendors on parts ordering and follow‑ups while supporting forecasting of commonly used parts to maintain operational readiness and reduce shortages and urgent purchases
• Conduct regular cycle counts and resolve discrepancies in a timely manner
• Utilize and become an expert in the maintenance and inventory management software
• Update fleet and equipment records in fleet management systems
• Track asset locations, status changes, and movements between locations
• Support fleet data accuracy for reporting, audits, and operational planning
• Manage the Bills of Lading and ensure their accuracy by verifying all units in and out of the shop
• Coordinate transportation of equipment with logistics brokers, customers, shop managers and the sales department
• Track shipments and provide status updates to internal stakeholders
• Work with logistics providers and vendors to resolve delays or issues
• Enter, maintain, and validate data in maintenance, inventory, and fleet systems
• Generate routine and ad‑hoc reports related to inventory levels, fleet status, and logistics activity
• Support data cleanup, standardization, and process improvements to improve system accuracy
• Assist management with operational reporting and documentation as requested
• Assist with unit location management and physical unit counts
• Support cross‑functional coordination to ensure smooth maintenance operations
• Ad‑hoc projects

• Proficient in Microsoft Suite – Excel, Outlook, Word
• Ability to professionally communicate concisely and timely; requires excellent written and verbal communication skills
• Strong analytical, organizational and motivational skills
• Strong interpersonal skills
• Strong organizational skills and the ability to prioritize multiple tasks
• The ability to flourish in a fast‑paced environment
• Experience working in inventory, maintenance, or ERP systems
• Strong attention to detail

Office and Shop Environment

Office job with some physical lifting of parts, occasional driving and travel required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Since 1983 Fortbrand Services has been providing rentals, leases, and sales of new and used airport equipment to Airlines, Airports, Ground Handlers, De‑icing Companies, FBO’s, MRO’s, Into‑Plane Fuelers, and Catering Companies. Specializing in two subtypes of airport equipment, Ground Support Equipment and Airport Maintenance Equipment, Fortbrand Services is your turnkey solutions provider to obtaining and paying for the equipment you need to run your operation today.