Project Administrator

Project Administrator

Plainville, CT

Loureiro employees are more than just co-workers; they’re partners in the success of our business. Our culture is defined by a shared sense of responsibility toward common goals and a dedication and passion for serving our clients. Everyone contributes through their creativity, imagination, and experience, collaborating to blend each of our unique backgrounds and talents into extraordinary outcomes. Our performance‑driven employees truly comprise one of the most outstanding teams of professionals in the industry today.

Loureiro prides itself on being a 100% employee‑owned company through an Employee Stock Ownership Plan (ESOP). This ownership structure is designed to reward all employee‑owners and inspire every individual to maintain a high level of commitment to both job quality and service longevity. Employee‑owners are deeply motivated to work toward elevating Loureiro’s performance and its value for our customers.

Loureiro Contractors, Inc. (LCI) has an immediate opening for a Project Administrator to join our team in our Plainville, CT office. The successful candidate will provide assistance to the LCI and Loureiro Building Construction management teams in day‑to‑day administrative tasks. As a 100% employee‑owned company, our Employee Stock Ownership Plan (ESOP) gives you a company‑funded ownership stake that grows over time, so when we succeed, you share in the rewards.

• Comprehensive group medical plan
• Dental insurance
• Prescription drug coverage
• Accidental death & dismemberment (AD&D) coverage
• Long/short term disability insurance
• Health and dependent care flexible spending account
• On‑site fitness center

• 401(k) Plan
• Group term life insurance
• Supplemental life insurance
• HSA employer funding
• Employee Stock Ownership Plan (ESOP)

• Paid time off
• Workplace flexibility
• Tuition reimbursement
• Professional registration
• Employee assistance program

• Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
• Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
• Maintain accurate and up‑to‑date electronic filing systems and databases by gathering, entering, and updating relevant data.
• Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
• Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
• Assist in setting up customers and vendors in the company financial system (Vista), obtaining necessary documentation such as W‑9s and Certificates of Insurance (COIs).
• Verify employee hours to ensure accuracy, coordinating with Operations in advance.
• Export payroll data from Heavy Job to the Payroll Manager for processing.
• Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
• Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
• Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
• Process CLA‑12 forms for CTDOT projects and handle contractually required set‑aside reporting, updating monthly.
• Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
• Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
• Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
• Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings to stay informed about project progress and requirements.
• Work safely and comply with the firm’s policies and procedures.
• Perform other duties as assigned.