Senior Executive Assistant to Town Manager

Senior Executive Assistant to the Town Manager

Why Work With Us? A Town That Supports Its Employees. We actively invest in our staff's growth, well-being, and work-life balance. Enjoy the flexibility of a 4-day work week in an amazing, supportive community that values your contributions. Here, your work directly shapes the community while giving you the time and support to thrive personally and professionally.

KEY HIGHLIGHTS & COMPENSATION

• Work-Life Balance: 4-Day Work Week, 35 hrs/wk
• Expected Starting Salary Range: $74,729 - $84,070 (Dependent on experience and qualifications)
• Full Salary Range: $74,729 - $93,410 (Grade 110) (Reflects long-term career growth within the role)

POSITION SUMMARY

Under the general direction of the Town Manager, performs high-level, confidential administrative and executive tasks for the Town Council and Town Manager's office. Provides responsive service to residents, staff, and elected officials, and acts as lead office support over lower-level clerical staff. The position is salaried and generally follows a 35-hour, four-day work week, however, the nature of the position may require attendance at some infrequent evening or after-hours meetings and events.

CORE RESPONSIBILITIES

• Executive Support:
  Compiles, composes, and distributes agendas, notices, resolutions, and packets for Town Council, boards, and committees. Attends meetings to record notes.
• Office & Schedule Management:
  Manages the Town Manager's calendar and travel. Oversees daily office operations, supplies, and clerical functions.
• Public Liaison:
  Serves as primary contact for residents, business owners, and outside agencies to address and resolve inquiries.
• Digital & Budget Support:
  Serves as Town Webmaster, managing site content and staff training. Assists with annual budget preparation and coordinates legal eviction procedures per State Statutes.

MINIMUM QUALIFICATIONS

• Education:
  
  Associate's degree in secretarial science, business, or related field.
• Experience:
  
  5+ years of increasingly responsible office management or secretarial experience, senior level experience preferred. (An equivalent combination of education, experience, and training will be considered).

KEY SKILLS & PHYSICAL REQUIREMENTS

Skills:

Knowledge of modern office practices, web platforms, and records management; strong prioritization, communication, and multi-tasking abilities.

Physical:
Ability to sit/stand for long periods, lift up to 20 lbs, operate computer equipment, read reports, and communicate clearly.