Proposal Manager

Loureiro Engineering Associates is seeking a Proposal Manager to join our team in Plainville, CT. In this role, you will coordinate the development, production, and submission of proposals, Statements of Qualifications (SOQs), prequalification packages, and related pursuit materials. This position supports Marketing, Business Development, and technical teams by managing proposal schedules, ensuring compliance with solicitation requirements, maintaining proposal resources and records, and coordinating high-quality, timely submissions.

At Loureiro, you won't just work for the company - you'll own a part of it. As a 100% employee-owned company, our Employee Stock Ownership Plan (ESOP) gives you a company-funded ownership stake that grows over time - so when we succeed, you share in the rewards.

• Coordinate proposal schedules and submission deadlines for all assigned pursuits.
• Organize and facilitate proposal kickoff meetings, including agenda preparation, action item tracking, and schedule development.
• Develop and maintain proposal schedules to ensure milestones and deadlines are achieved.
• Monitor proposal progress and communicate status updates to proposal teams.

• Coordinate the preparation, formatting, production, and delivery of proposals and Statements of Qualifications (SOQs).
• Review solicitation requirements to ensure proposal compliance with all client instructions.
• Assemble proposal documents, forms, certifications, and supporting materials.
• Coordinate internal reviews and incorporate comments into final proposal documents.
• Manage proposal production and electronic submission through various procurement portals.

• Maintain and update employee resumes, project sheets, and organizational charts.
• Maintain and organize the firm's proposal library, including reusable content, graphics, resumes, project descriptions, and supporting documentation.
• Develop and maintain a language library of approved corporate messaging, technical narratives, and capability statements.
• Coordinate updates to marketing templates and standard proposal materials.

• Maintain client prequalification information and annual qualification packages.
• Track prequalification requirements, expiration dates, registrations, and certifications.
• Coordinate with the executive team to complete and submit vendor registrations and qualification documents as needed.
• Track and report on proposal submission success.
• Maintain proposal and prequalification tracking logs.

• Coordinate proposal graphics and visual materials with marketing staff and technical teams.
• Ensure proposals maintain consistent branding and visual quality.
• Assist with proposal layout, formatting, printing, binding, and electronic production.
• Coordinate production of interview presentations and leave-behind materials.

• Coordinate interview logistics, presentation materials, and supporting documents.
• Assist with preparation of presentations.
• Support interview rehearsals and presentation production as needed.

• Maintain accurate proposal records and submission history.
• Update proposal tracking databases and reporting tools.
• Organize electronic proposal files and archived submissions.
• Assist with maintaining project experience and marketing databases.

• A highly organized professional who can manage multiple concurrent proposals, deadlines, schedules, and priorities while maintaining accuracy and quality.
• A detail-oriented coordinator who takes ownership of proposal requirements, compliance, document quality, and submission deadlines.
• A strong communicator who can effectively coordinate with Marketing, Business Development, executive leadership, and technical staff throughout the proposal process.
• A proactive team player who can anticipate needs, track action items, follow up with contributors, and keep proposal teams moving toward successful submissions.
• A strong writer and editor who can review, proofread, format, and refine documents to ensure they are clear, polished, professional, and client-ready.
• A…