Superintendent’s Administrative Assistant​/HR Coordinator

Plainville Public Schools Plainville Public Schools
- Plainville, Massachusetts Open in Google Maps

Plainville Public Schools Plainville Public Schools
- Plainville, Massachusetts Open in Google Maps

Job : 5914983

Final date to receive applications: Posted until filled

Posted: Sep 03, 2026 12:00 AM (UTC)

Starting Date: Immediately

The Superintendent’s Administrative Assistant/HR Coordinator provides high-level administrative and confidential support to the Superintendent while also serving as a key point of contact for human resources functions within the district. This position requires exceptional discretion, organizational skills, and the ability to manage sensitive personnel, legal, and school committee-related information. The role blends executive office management with HR administrative duties. Excellent secretarial, clerical and computer skills, accuracy and speed in the performance of all duties, and the ability to demonstrate strong problem‑solving skills are required.

The Superintendent’s Administrative Assistant/HR Coordinator is able to work under minimum supervision and direction and will manage confidential, complex and time‑sensitive tasks; initiative and independence are required. Knowledge of best and current practices in HR is required, and training will be provided if/where needed. Prior successful experience in a similar role or related work environment is required.

• Executive & Administrative Support to the Superintendent
• Support the management of the Superintendent's calendar; anticipate scheduling conflicts and prioritize competing demands.
• Draft, proofread, and prepare correspondence, memos, reports, and presentations as needed; maintain organized digital and physical filing systems for both executive and HR records
• Prepare agendas, notices, and materials for school committee meetings; post meetings according to legal timelines; attend meetings to take and prepare accurate minutes; ensure management/filing of all meeting materials
• Communicate with MASC to ensure accurate maintenance of school committee policies; work with the district’s selected system for maintaining and posting school committee meeting documents
• Serve as liaison between the Superintendent's office and school administrators, staff, parents, community members,school committee members, and outside agencies.
• Screen and route phone calls, emails, and visitors with tact and professional judgment; handle sensitive inquiries independently when appropriate.
• Maintain the Superintendent's files, records, and confidential correspondence in accordance with district retention policies.
• Coordinate logistics for district events, retreats, and community meetings involving the Superintendent's office.
• Answer phone calls to the Superintendent’s office, greet visitors using the visitor management system, order and manage office supplies and equipment for the Superintendent's office
• Manage communications with families of home‑schooled students; ensure proper maintenance of home school plans and progress reports
• Complete required DESE reports such as the School Attending Children report
• Handle highly confidential matters involving personnel, legal, labor relations, and school committee with absolute discretion.
• Perform other duties and responsibilities as assigned by the Superintendent
• Human Resources Support
• Prepare and maintain reports related to staffing, vacancies, leave usage, and personnel actions
• Coordinate the recruitment and hiring processes: posting vacancies, tracking applications, scheduling interviews, and communicating with candidates. Ensure verification of all required steps in the employee hiring…