Fleet and Asset Manager

The Fleet & Asset Manager is responsible for the day-to-day coordination, tracking, maintenance scheduling, documentation, and administrative management of The Hatch Group's vehicles and heavy equipment across our companies.

The company currently manages approximately 125 fleet and equipment assets, with seasonal winter operations increasing the total to approximately 200.

This position serves as the primary point of accountability for fleet administration, ensuring that vehicles and equipment are properly documented, insured, registered, maintained, tracked, and available to support field operations.

Working closely with operations, lead mechanic, scheduling, vendors, insurance providers, and leadership, the Fleet & Asset Manager will coordinate vehicle and equipment assignments, seasonal leasing, maintenance, accident and claims administration, vendor services, safety, and fleet expense reporting.

• Maintain an accurate, centralized inventory of all company-owned and leased vehicles, trucks, heavy equipment, and designated operating assets.
• Track asset location, assignment, availability, condition, and responsible driver or crew across all supported locations.
• Work with scheduling/operations teams to assist coordination of vehicle and equipment transfers between locations, crews, and job sites.
• Conduct periodic physical inventories and investigate discrepancies or unaccounted-for assets.
• Maintain records of purchases, leases, transfers, replacements, and disposals.
• Coordinate the use of GPS and fleet tracking systems
• Establish consistent procedures for vehicle check-in/check-out, keys, fuel cards, and reporting damaged or unavailable equipment.
• Maintain a safe driver report outlining approved drivers and non-eligible drivers by partnering with Director of Safety and Human Resources

• Coordinate seasonal vehicle requirements with operations and scheduling.
• Execute the approved winter fleet plan
• Coordinate vehicle orders, deliveries, documentation, assignments, and deployment.
• Track lease terms, mileage limits, renewal dates, vehicle condition, and return deadlines.
• Coordinate post-season vehicle returns and document damage or excess charges.
• Notify leadership and Finance of upcoming lease commitments, shortages, and potential cost concerns.
• Maintain a calendar of seasonal fleet additions, transfers, and returns.

• Maintain preventive maintenance schedules for vehicles and heavy equipment.
• Coordinate routine servicing, inspections, repairs, tires, and other maintenance requirements in collaboration with lead mechanic.
• Work with internal mechanics, dealerships, repair shops, and equipment vendors to ensure timely and cost-effective service.
• Maintain maintenance histories, repair records, and associated expenses for each asset.
• Track equipment downtime and communicate availability issues to scheduling and operations.
• Coordinate repair appointments and follow up to ensure timely completion.
• Obtain repair estimates and submit larger or unplanned expenses for approval.
• Identify recurring maintenance issues and bring potential replacement needs to leadership.

• Track registrations, inspections, permits, insurance documentation, and expiration dates.
• Coordinate renewals and documentation updates with vendors, brokers, and internal departments.
• Ensure newly acquired, leased, transferred, and retired vehicles are reflected in fleet records and applicable insurance schedules.
• Maintain organized electronic files for registrations, insurance schedules, lease agreements, and maintenance records.
• Coordinate driver documentation and eligibility checks with HR and insurance providers.
• Escalate…