Accounts Payable Specialist

Our mission is to ensure critical medical devices are always available to support the treatment and diagnosis of patients when they need it most. Our culture is driven by a shared commitment to making a positive impact—where a team of dedicated individuals goes above and beyond to make a real difference in people’s lives. As part of our team, you’ll have the opportunity to help shape the future of medical device services while working alongside a collaborative and fast-paced team.

We are seeking an experienced and detail-oriented Accounts Payable Specialist to support full-cycle accounts payable operations in a fast-paced environment. This role is responsible for processing high-volume invoices, managing vendor payments, supporting pay runs, and ensuring timely and accurate financial processing. The ideal candidate will have strong experience with both PO and non-PO invoice processing, vendor reconciliations, ACH and electronic payments, and cross‑functional communication with procurement, warehouse, and finance teams.

This role requires someone who is highly organized, responsive, professional in vendor communication, and comfortable working collaboratively across departments.

This position is eligible for a $2,000 sign‑on bonus:

• $1,000 paid after successful completion of onboarding/new hire processing
• $1,000 paid after one year of employment

Employee must remain actively employed with the company at the time of the final bonus payout to be eligible.

-Process high-volume accounts payable invoices, including:

• Three‑way matching (PO, receipt, invoice)

-Accurately code invoices to appropriate GL accounts and cost centers

-Manage full‑cycle accounts payable functions from invoice receipt through payment remittance

-Assist with weekly pay runs and ensure payments are processed accurately and timely

-Process multiple payment methods, including:

• ACH payments
• Electronic payments/transfers
• Check payments

-Reconcile vendor statements and resolve discrepancies promptly

-Respond professionally and timely to vendor inquiries

-Collaborate closely with procurement, warehouse, operations, and finance teams to resolve invoice and receiving issues

-Support month‑end close activities, accruals, and account reconciliations

-Perform bank reconciliations and maintain accurate financial records

-Assist with process improvements and AP workflow efficiencies

-Support ERP/accounting system updates and enhancements as needed

• Required Qualifications
• 3+ years of Accounts Payable experience with full‑cycle AP responsibilities
• Experience with both PO and non‑PO invoice processing
• Experience handling vendor reconciliations and payment inquiries
• Experience managing pay runs and vendor remittance processes
• Experience processing ACH, wire, and electronic payments in addition to checks
• Strong understanding of accounting principles and AP processes
• Experience working within ERP/accounting systems (Net Suite experience preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast‑paced environment
• Professional written and verbal communication skills
• Strong cross‑functional communication skills with internal departments and external vendors
• Preferred Qualifications
• Bachelor’s degree in Accounting or related field
• Experience in distribution, healthcare, logistics, or service‑related industries preferred

We are committed to diversity and inclusivity in our hiring practices.