Accounts Payable Specialist

WELLTOWER – REIMAGINE REAL ESTATE WITH US ABOUT THE ROLE

This role reviews, codes invoices, and collects all required documents relating to construction projects for Capital Projects. Responsible for verifying adherence to policy related to new vendor set up and insurance compliance. Analyze invoice discrepancies, work with Project Owner to prepare reclass to ensure all projects are coded to the correct job and budget. Verifies all necessary approvals have been obtained and ensures that standard company procedures are followed.

Familiar with standard concepts, practices, and procedures within the accounting field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A certain degree of creativity and latitude is required.

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching contracts/ change orders/ purchase orders, obtaining approval, and verifying budget.
• Manage Payscan workflows and ensure accurate coding and obtain required lien waivers and required documents from vendors.
• Ensure invoices are being reviewed within 48 hours of being on the Invoice Analyst steps.
• Interpret contract provisions to help resolve claims including voiding invoices/payments, and reissuing payments to vendors.
• Analyze contract/purchase order billing discrepancies, create datasheets to pinpoint issues, and devise/implement solutions.
• Verify project signoffs from all parties, update records, initiate documentation, and follow up on requests for approval of work not previously covered in the contract; process and obtain approval of contract change orders.
• Monitor compliance with contract requirements and ensure all conditions are satisfied before approval of the final invoice.
• Receive, research and resolve various routine internal and external inquiries concerning payment/ budget status, including communicating the resolution of discrepancies to the appropriate party.
• Prepare payable expense reclassifications and check requests for Capital Projects.
• Responsible for quarterly purchase order close‑out for Capital Projects.
• Responsible for new vendor set up, understanding and assisting in optimizing the adoption rate of the Vendor Café Invoice Submission Program.
• Manage vendor relations and build effective partnerships.
• Assist team with gathering support for all audits, including pulling documentation.
• Perform other projects as required.

• Bachelor’s degree and at least 1-2 years of experience in the field or in Account Payables and/or Accounting.
• Yardi/Payscan experience preferred.
• P-card reconciliation experience preferred.
• Knowledge of lien waivers preferred.
• Construction industry experience preferred.
• Extensive knowledge of Microsoft Excel, Word and PowerPoint.
• Good judgement, effective and clear communication, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, and enjoys a fast‑paced environment.

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer‑matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.