Accounts Payable Specialist

The Accounts Payable Specialist plays a critical role in managing the Company’s cash outflow and financial commitments. This position is responsible for the accurate and timely processing of vendor invoices, verifying expense records, resolving billing discrepancies, and issuing payments. The ideal candidate is highly organized, possesses strong attention to detail, and excels at building relationships with internal departments and external vendors.

The A/P Specialist typically reports to the Company Controller.

Duties Include:

Setting up new vendors in the system, managing existing vendor updates and changes, checking service vendor COI’s and issuing resale certificates to vendors as required.

Processing vendor invoices and credit memos into the system verifying against company issued purchase orders and identifying and resolving purchase order and invoice discrepancies.

Monitoring the check request email box for incoming check requests; print and review for approval submittal to supervisor.

Running weekly accounts payable aging reports for review with supervisor and selection for payment.

Processing and printing weekly approved check runs; prepare for signature and forward to vendors once signed.

Ensuring vendor invoices are coded to appropriate general ledger accounts.

Processing manufacturer dealer service fees and accounts payable and accounts receivable offsets.

Reconciling vendor account statements and other records.

Processing manufacturer dealer service fees and A/P and A/R offsets.

Reconciling vendor account statements and other records.

Preparing monthly prepaid expense reconciliations and vendor deposit reconciliations.

Processing end of year 1099 reporting.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Requirements:

High School diploma required – Associate or Bachelor’s degree in Accounting or Finance preferred

At least three years’ A/P or general accounting experience

Must have advanced MS Excel skills

Proficiency in ERP and accounting systems

Excellent verbal and written communication skills

Strong time management skills with the ability to set priorities, manage workloads, and meet deadlines

High attention to detail and accuracy
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