Senior Escrow Accountant

Spartan Title, New Western’s in-house title and escrow subsidiary, is seeking an experienced Senior Escrow Accountant to own the accounting, reconciliation, and financial reporting for our escrow trust accounts. This is a detail-critical, individual-contributor role responsible for making sure escrow funds are accurately tracked, reconciled, and disbursed in full compliance with state trust fund regulations — across a multi-state footprint that is actively expanding.

Based out of our Plano-area office in a hybrid capacity, you will bring seasoned escrow/title accounting expertise to a fast-growing, national operation.

New Western has been named a Glassdoor Best Place to Work three years in a row (2023, 2024, 2025). We are a leading real estate investment marketplace specializing in sourcing distressed residential properties for investors. Operating in nearly 50 markets across 20 states, our innovative approach revitalizes neighborhoods, creates affordable housing options, and addresses the housing supply crisis. Join us to make a meaningful impact on the real estate market while contributing to a collaborative, mission-driven team.

Spartan Title is New Western’s national title and escrow subsidiary, currently operating primarily in Texas, Colorado, and Tennessee, and actively expanding into new markets, giving this role real ownership over how our escrow accounting function scales across states.

Escrow Accounting & Reconciliation

• Record and reconcile escrow transactions including deposits, disbursements, fees, refunds, and transfers across all active escrow files.
• Perform monthly three-way reconciliations in accordance with ALTA Best Practices and applicable state trust fund requirements.
• Complete bank reconciliations, comparing accounting records to bank statements and investigating discrepancies, unidentified deposits, and stale or aged items.
• Manage escrow accounts to ensure funds are held and distributed strictly in accordance with closing instructions, purchase agreements, and lender requirements.

Underwriter & Premium Accounting

• Remit title insurance premiums to underwriters and reconcile policy reports to escrow disbursements.
• Support underwriter escrow audits and agency reviews, distinct from state regulatory exams and the year-end financial statement audit.
• Record title premium and escrow fee revenue accurately, including agent versus underwriter splits.

Closing & Disbursement Support

• Verify payments and disbursements are properly authorized and documented before funds are released.
• Partner with escrow officers, title and real estate professionals, lenders, attorneys, vendors, and internal departments to research and resolve accounting discrepancies.
• Support wire and ACH disbursement controls, including positive pay and fraud-prevention protocols.

Compliance, Reporting & Audit

• Maintain accurate records and supporting documentation to meet state regulatory and audit requirements across all operating states.
• Prepare escrow trial balance, account balance, and transaction reports.
• Support internal and external audits, state regulatory exams, and the year-end financial statement audit; including preparing PBC schedules, transaction histories, reconciliations, and supporting documentation, and responding to auditor requests in a timely manner.
• Monitor state-specific escrow/trust fund regulations and flag jurisdictional differences as Spartan Title expands into new markets.
• Support escheatment and unclaimed-property processes for aged or unresolved escrow balances.

Consolidated Close & Reporting Support

• Prepare and post month-end journal entries for escrow-related activity in accordance with the close calendar.
• Ensure Spartan…