Practice Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s Dallas-North office serves clients throughout the Dallas-Fort Worth metroplex, nationally and internationally. Our office includes a large group of the firm's intellectual property and patent professionals, along with corporate, security, and technology law professionals. Our team members handle complex patent trial matters, including inter partes review proceedings before the U.S. Patent and Trademark Office, and many of our attorneys are nationally recognized in this area of law.

Our Dallas-North lawyers also counsel clients in patent strategy, patent prosecution and portfolio management, licensing, and litigation. Our lawyers are recognized in publications such as the 2021 edition of The Best Lawyers in America (Woodward/White, Inc.). We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

The new Dallas-North office is located in a mixed-use building with access to retail, restaurants and apartments at Legacy West in Plano – home to several national and global corporations.

This individual performs administrative duties under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion, requires a thorough knowledge of organizational skills and a great attention to detail. This non-exempt, non-billable position provides administrative support for a practice area.

• Handle confidential and non-routine information.
• Work independently and within a team on special, nonrecurring, and ongoing projects.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Deadline driven and follow-up on open items.
• Open new client/matter numbers.
• Filing and file organization (manual and e‑filing).
• Manage correspondence with clients, outside vendors, and international counsel.
• Process invoices for payment.
• Assist with billing and invoicing.
• Assist with expense reports.

• Recommends changes in office practices or procedures.
• Documents office procedures.
• Performs other duties as assigned appropriate for the position.
• Serves as backup receptionist and administrative services clerk.
• Processes Secretary of State filing requests as well as filings with other local courts/agencies.

The Practice Assistant reports to the Office Administrator.

This position requires at least six months of general office experience or training, or an equivalent combination of education and experience. Experience working within a law firm or professional services environment preferred.

A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.

The Practice Assistant must be proficient with Microsoft Office applications. The Practice Assistant must be detailed oriented and able to follow instructions as given. The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team. The ability to work with many different types of personalities at all levels of organization is a must.

This individual must have the ability to answer questions while maintaining confidentiality. The individual must have a sense of “urgency” and be proactive in taking care of daily task. Must be flexible and able to adapt to change quickly. Strong organizational skills are required to plan, prioritize, and organize diversified workload.

The Practice Assistant must possess a high school diploma or equivalent; recent college degree preferred.

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.;
Remains stationary at least 80% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.;
Occasionally required to move documents or files weighing up to 15 lbs.;
This position requires constant communication and exchange of information with the Firm attorneys, clients and staff;
This position must be able to inspect and observe information on a computer screen at least 80% of the time.