Real Estate Assistant

QUALIFICATIONS

• Minimum of 3 years of experience as an administrative assistant; experience with a commercial real estate firm is required.
• Extensive familiarity with Microsoft Office programs, including:
• Excellent communication, composition, and organizational skills
• Strong work ethic, positive attitude, and good judgement
• Dedicated team player with a strong focus on client needs
• Ability to manage multiple projects accurately, effectively, and within required deadlines
• Ability to exercise discretion and maintain confidentiality
• Office
  
  Hours:
  
  8:00 am – 5:00 pm, Monday – Friday

• Coordinate and produce correspondence, proposals, spreadsheets, presentations, commission agreements, etc.
• Prepare property research and market searches using CoStar, central appraisal districts, etc.
• Create and prepare materials for client meetings, to include:
  • market survey books – create, print, and bind
  • market tour books – create, print, and bind
  • proposal summary books - create, print, and bind
  • placemats – create and print
• Review and prepare commission agreements, leases, purchase and sale agreements, lease abstracts, and financial analysis
• Prepare closing books – create, print, and bind
• Create and maintain client files
• Maintain calendaring and scheduling through Outlook
• Schedule market tours with respective listing brokers through Outlook calendar invites
• Prepare commission invoices; submit invoices and W9 on closed transactions
• Enter critical lease dates and purchase/sale dates via calendar appointment in Outlook and copy all parties of the transaction on the calendar invite
• Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts
• Prepare expense reports
• Perform other team administrative duties