Admin Assistant

Ascentt is building cutting‑edge data analytics & AI/ML solutions for global automotive and manufacturing leaders. We turn enterprise data into real‑time decisions using advanced machine learning and GenAI. Our team solves hard engineering problems at scale, with real‑world industry impact. We’re hiring passionate builders to shape the future of industrial intelligence.

As an Administrative Assistant at Ascentt , you will support daily business operations for a fast‑paced AI and data solutions organization specializing in AI/ML, cloud, analytics, and enterprise technology solutions. This role requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a dynamic technology environment.

• Manage calendars, meetings, appointments, and travel arrangements for leadership teams
• Coordinate internal meetings, client calls, and company events
• Prepare reports, presentations, spreadsheets, and business correspondence
• Maintain and organize confidential files, records, and documentation
• Assist with onboarding activities, interview scheduling, and employee coordination
• Support office operations including vendor coordination, supply management, and facility requests
• Track invoices, purchase requests, and expense reports
• Handle incoming calls, emails, and client communications professionally
• Coordinate with cross‑functional teams including HR, Finance and Operations
• Assist leadership with administrative support for AI, analytics, and technology projects
• Maintain data accuracy across internal systems and documentation repositories
• Support executives with ad hoc reporting and operational tasks

• 2+ years of administrative or office support experience
• Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools
• Excellent verbal and written communication skills
• Strong multitasking, organizational, and time management abilities
  
  Ability to work independently in a fast‑paced technology environment
• Experience supporting leadership teams in IT, software, or technology companies is a plus