Administrative Assistant

A well-established professional services firm is seeking an Administrative Assistant to support day-to-day office operations and provide administrative support to Partners and a small team. This role is ideal for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an office running smoothly.

This individual will play a key role in maintaining organization across the office, supporting two Partners, and assisting with general office coordination, including stepping in to manage calls and greeting visitors.

• $50,000 - $65,000
• 2x Semi-Annual Reviews with Discretionary Bonus Opportunities
• Majority of Medical, Dental & Vision Benefits covered for Employee, Spouse & Family
• 100% STD, LTD, and Life Insurance
• 120 Hours PTO
• 401(k) with match

Plano, Texas 75093

Direct Hire

• Provide administrative support to two Partners and assist a small office team as needed.
• Manage calendars, coordinate meetings, and assist with scheduling across the team.
• Prepare, format, and organize client documents, correspondence, and internal materials.
• Assist with light billing support, document processing, and general administrative tasks.
• Support incoming calls and greet visitors as needed in a professional and welcoming manner.
• Maintain office organization, including filing systems, supplies, and common areas.
• Coordinate mail distribution, shipping, and deliveries.
• Support meeting logistics, including preparing materials and setting up conference rooms.
• Assist with travel arrangements for Partners, as needed.
• Help ensure day-to-day office operations run efficiently and professionally.
• Take on additional administrative and office support responsibilities as they arise.

• 5+ years of administrative or office support experience, ideally within a professional services environment
• Bachelor’s Degree preferred
• Light collections or accounting experience would be preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Professional, polished demeanor with a customer-service mindset
• Comfortable in a front-facing role interacting with clients and visitors
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Strong communication skills, both written and verbal
• Team-oriented with a proactive, “jump in where needed” approach
• High level of discretion and professionalism
• Willingness to travel to Houston office a few times a year for company events