Assistant Registrar -Senior

Position Details

Position Type: Office/Secretarial/Clerical/Technical – Campus/Registrar Senior High

Date Posted: 5/20/2026

Pay Grade: 735 (Min $16.85 per hr)

Work Days: 216

Primary

Purpose:

Responsible for providing assistance to the Registrar in maintaining, distributing, assuring accuracy of all student academic records and credentials.

Education / Certification: High school diploma or equivalency.

Special Knowledge /

Skills:

• Effective communication (verbal and written) and interpersonal skills.
• Ability to use personal computer and software such as Word, Excel, database.
• Proficient in typing, word processing, file maintenance.
• Excellent organizational skills and able to multi‑task.

Experience:

• Previous experience in public education environment.
• Familiarity with TEAMS records system (preferred).

• Assist in the evaluation of academic records for students entering PISD from other districts, states, countries.
• Upon written request, send official transcripts and school records to other school districts, colleges, universities, or scholarship center.
• Send, receive, and request student records for students going to or coming from Texas schools via TRex.
• Maintain records of student enrollment; entries, withdrawals, transfers and re-entries.
• Maintain Alpha Listing of students during school year with notations as to No Shows, entries, withdrawals and grade level changes.
• Assist Registrar in organization of beginning and year-end filing and folder maintenance.
• Assist in the intake and organization of records arriving from feeder schools.
• Assist Registrar in the preparation and mailing of final transcripts to colleges and universities.
• Maintain daily record of transcript fees; also responsible for the weekly balancing and deposit of transcript funds.
• Work with the Finance department to maintain records of students who owe money for books, library fines, and equipment.
• Work closely with the counseling receptionist and secretary in keeping student files updated with personal information changes, scholarship opportunities and applications, and TAKS, ACT, SAT and AP labels.
• Communicate effectively, both written and verbally with parents, students, staff and other Administrators.
• Perform other tasks that may be assigned by the Administration and / or supervisor.
• Follow attendance policy as assigned by supervisor.
• Follow all rules, regulations, and policies of Plano ISD and all directives from supervisors.

• Computer, printer, copier, fax.

Mental Demands: Ability to maintain emotional control under stress; ability to work with frequent interruptions.

• Frequent standing, stooping, bending, kneeling, pushing, pulling; prolonged use of computer and other repetitive hand motions; some lifting, may be up to 50 pounds.