Admin Assistant

Ascentt is building cutting-edge data analytics & AI/ML solutions for global automotive and manufacturing leaders. We turn enterprise data into real-time decisions using advanced machine learning and GenAI. Our team solves hard engineering problems at scale, with real-world industry impact. We're hiring passionate builders to shape the future of industrial intelligence.

As an Administrative Assistant at Ascentt, you will support daily business operations for a fast-paced AI and data solutions organization specializing in AI/ML, cloud, analytics, and enterprise technology solutions. This role requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a dynamic technology environment.

Key Responsibilities

• Manage calendars, meetings, appointments, and travel arrangements for leadership teams
• Coordinate internal meetings, client calls, and company events
• Prepare reports, presentations, spreadsheets, and business correspondence
• Maintain and organize confidential files, records, and documentation
• Assist with onboarding activities, interview scheduling, and employee coordination
• Support office operations including vendor coordination, supply management, and facility requests
• Track invoices, purchase requests, and expense reports
• Handle incoming calls, emails, and client communications professionally
• Coordinate with cross-functional teams including HR, Finance and Operations
• Assist leadership with administrative support for AI, analytics, and technology projects
• Maintain data accuracy across internal systems and documentation repositories
• Support executives with ad hoc reporting and operational tasks

Qualifications

• Bachelor's degree preferred
• 2+ years of administrative or office support experience
• Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools
• Excellent verbal and written communication skills
• Strong multitasking, organizational, and time management abilities
• Ability to work independently in a fast-paced technology environment
• Experience supporting leadership teams in IT, software, or technology companies is a plus