Office Manager

Overview

Role: Office Admin

Qualification: Bachelor’s degree in accounting/finance

Experience: 1 to 3 years

Reporting To: Operations Manager

Numera is a fast-growing, US-based financial services firm that delivers cutting-edge solutions across accounting, payroll, tax, and advisory. Our unique US-India delivery model enables us to scale seamlessly, bringing smart, tech-enabled, and client-first solutions to individuals, businesses, and nonprofits nationwide. With a global network of professionals and an entrepreneurial spirit, Numera helps organizations unlock growth, navigate complexity, and drive long-term success.

We are seeking a detail-oriented Office Manager with a foundational understanding of tax regulations and some experience in office management. The ideal candidate will be responsible for preparing and submitting individual and small-business tax returns, as well as managing daily office operations to ensure a smooth workflow and a professional environment.

• Answer phone calls or call clients and take messages as required.
• Greet clients and guide them to conference rooms.
• Coordinate with associates for walk-in clients.
• Deposit VO client checks at different banks and complete other local errands.
• Travel as needed, with the ability to travel independently.
• Manage office stationery and order/purchase pantry supplies online or from nearby stores as needed.
• Help with event arrangements and food ordering.
• Scan and email client documents by following instructions properly.
• Send documents to India and follow up on shipments.
• Purchase stamps and ship documents as requested by associates.
• Check and reply to emails on a daily basis.
• Coordinate with associates to share tracking numbers with clients.
• Prepare and raise invoices.
• Register clients on portals when requested.
• Handle other office and administrative tasks as assigned.
• Assist in maintaining office cleanliness and overall upkeep of the workplace.

• Education:
  
  High school diploma or equivalent
• Previous experience in office management or administrative support is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Schedule:
  
  Monday to Friday, all days work from the office
• Work Type: 5 days Work from Office

This role goes beyond traditional administration—it’s an essential, hands-on position supporting both our team and our clients. You’ll help keep operations running smoothly while gaining exposure to modern accounting practices.

If you thrive on structure, enjoy problem-solving, and want to grow with a dynamic firm, we’d love to hear from you.

Life is short—work somewhere awesome!