Business Operations Coordinator; Invoices​/Finance AO

Business Operations Coordinator (Invoices/Finance) –

Schedule:

Fully onsite

• Validate and manage invoice process: enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments.
• Conduct research and investigate any invoice issues that may arise, taking appropriate action to resolve them.
• Work with Marketing leads to submit program approval requests through the company’s portal and track status.
• Proofread contracts and documents for accuracy.
• Work with leadership to get contracts executed, upload final copies of contracts into the system, and maintain records.
• Collaborate with procurement to finalize vendors for marketing programs.
• Create vendor purchase orders in the BQMS system.
• Request inventory using the NERP system and work with supply chain and demand fulfillment to ensure timely shipment.
• Gather inventory forecasts for mobile devices and accessories for programs during launches, entering data accurately into the GSCM system.
• Prepare PowerPoint slides, Word documents, and Excel templates as needed.
• Complete ad hoc requests as needed.

• Bachelor’s degree.
• Minimum of one to two years of experience in an administrative support role performing similar tasks.
• Strong oral and written communication skills, with ability to work cross‑functionally with internal departments and external vendors.
• Problem‑solving skills.
• Attention to detail and ability to proofread documents for accuracy; multi‑tasking and organization in a fast‑paced environment.
• Proficiency in MS Office.

We are committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development.

We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations.