Bi lingual; Japanesee ane English; Executive Admin Assistant
Job in
Plano, Collin County, Texas, 75024, USA
Listed on 2026-06-02
Listing for:
ConnectedX, Inc.
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Description:
Bilingual in Japanese and English is required (read and speak)
What you'll be doing:
- Support c-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
- Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed
- Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies
- Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
- Manage the Executive's calendar and travel schedule
- Manage & administer expense reporting, P-Card reporting, and invoice processing in a timely manner, ensuring correctness
- Skillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellence
- Distribute electronic announcements, information, reports, and other documentation on behalf of the business
- Manage or coordinate small projects providing cost-effective solutions
- Requirements:
What you bring:- Administrative experience including customer service / correspondence and handling of incoming calls
- 5+ years recent executive administrative support experience for a large company or global brand with international operations
- Experience with executive travel arrangements (domestic and international) and calendar management
- Possess the ability to learn the work patterns and anticipate the needs of executive teams
- Advanced proficiency in Microsoft Outlook, Word, Excel, and Power Point
- Strong attention to detail, with excellent time management skills, and experienced with multitasking on multiple projects and tasks
- Organized, pragmatic, and personable with very clear and efficient communication style
- Experience working in a fast-paced role, flexible to changing needs
- Identify and implement projects, and process changes to ensure continuous improvement
- Pro-active, self-motivated, with the ability to work independently to complete tasks
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