Executive Assistant

Talascend is currently seeking an Executive Assistant for a contract opportunity with our client in Plano, Texas.

Overview

The role involves providing high-level administrative and clerical support to executives, managing complex schedules, coordinating travel arrangements, preparing reports and presentations, and handling sensitive materials. The assistant acts as a communication and information manager for senior leadership, ensuring efficient operations and professional interactions.

Responsibilities

• Manage and prioritize multiple assignments and projects with minimal supervision.
• Coordinate and manage scheduling for executive leaders, resolve conflicts, and handle meeting logistics.
• Prepare executive reports, compile data, and facilitate internal and external communications.
• Make domestic and international travel and accommodation arrangements, coordinate meetings, and prepare materials.
• Schedule and coordinate executive conference rooms and maintain necessary equipment and supplies.
• Prepare word processing documents, presentations, spreadsheets, contracts, memos, expense reports, and related materials.
• Maintain network access, troubleshoot application and printing issues, and assist with technical needs.
• Support efforts to maintain positive relationships between executives, employees, customers, and industry contacts.
• Handle office supplies, organize department events, and assist with general administrative tasks.

Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff.
• Experience and advanced proficiency in developing executive presentations using various PC applications, including Word, Excel, Tableau, and PowerPoint.
• Ability to develop and maintain excellent professional relationships at all organizational levels and with external contacts.
• Strong verbal and written communication skills.
• Independent and critical thinking skills with limited direction.
• Ability to read, write, interpret, and prepare executive materials, reports, and related documents.

Preferred Qualifications

• Experience with travel planning and coordination for domestic and international trips.
• Experience with event planning, budgeting, and managing office supplies and facilities.
• Bilingual in Korean and English (optional).

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.